List of services for your wedding

What are the services in a wedding plan?

A wedding is one of the most personal events in a lifetime, so no 2 weddings are equal.

We work with the best venues and vendors from the whole region and have negotiated exclusive deals with them.

Right from the start, you'll have access to our online catalogue, with very detailed info and prices for all 600 services we offer.

We don't believe in 'thirteen-to-the-dozen' wedding packages.
Instead, we create a personal wedding plan based on your wishes and preferences and choice of venue.

During the weeks or months of planning, you can choose to upgrade existing services or add or delete services to your wedding plan and budget.
Compare it to a puzzle, where you start with the most significant pieces and then add pieces as you go along.
Planing a wedding is exactly the same. You start with the venue and date, and those services that you feel are crucial to your wedding, or which are based on exclusivity, such as photographers, musicians, DJ, etc...
With each change, your wedding plan is updated, and your budget re-calculated.

Your guests can order their personal services, like airport transfer, accommodation, hairstylist or makeup artist via our online wedding planner system.

To help you get a better understanding of how a wedding in Spain is planned, we have created a summary version of a wedding plan for you to review.
But on this page, we'll explain the most chosen types of services in chronological order.

Related topics on this site and useful links ;

Example of a wedding plan (11.4)

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Airport transfer

Airport to accommodation transfer buses

For arrivals at Alicante airport, you can book an airport shuttle service via our unique link. 

These usually small buses have a maximum of 5 stops.
Therefore it may be necessary to walk or take a taxi for the last part. 
This depends on your accommodation chosen.

For 7 or more persons we can book a private transfer for you, which will take you directly to your accommodation, and a host will await you in the arrival hall. 
If for whatever reason, you've missed the host, then go to the bus transfer desk at the road level (-2) of Alicante airport. If you have any other problem, please contact the bus company ( English or Spanish spoken ). 

Prices for group transfers are always on request.

For Valencia airport only private transfers are possible, and prices are substantially higher than from or to Alicante airport.

Related topics on this site and useful links ;

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Accommodation for a wedding

Photo of a room in one of the accommodation with whom we have negotiated exclusive deals.

We have carefully selected accommodations which are very suitable for groups.
We've negotiated exclusive deals with them, some of them can even be rented exclusively for your group. 
Most of them offer the lowest price on the market guarantee for our groups. 
 
We strongly recommend to limit the number of accommodations to maximum 3, and there are various reasons for that ;

- it's easier and cheaper to arrange for airport transfers and transport on the wedding day
- it reduces the chance of guests arriving late at the wedding
- it enhances the group experience.

From then on, wedding couple and guests can make their reservations in Yoep-P.
And the wedding couple can view all the reservations of their guests.

We recommend a minimum stay of 3 nights ; ( day 1 = arrival, day 2 = wedding, day 3 = relax or group activity, day 4 = return. 
We don't recommend flying back on day 3 because most airlines fly early in the morning.
Even when you've found an evening flight, airlines can change the departure time up to days before departure. 

And who wants to leave early in the morning on the morning after the wedding?

Related topics on this site and useful links ;

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Wedding abroad hairstyles and makeup test for the bride

Hairstylist and makeup artist doing a test with a bride

As the bride, you obviously want to make sure that you will look at your best on your wedding day.

Our hairdresser and makeup artist can create that perfect look for you.

But she'll need to know beforehand what you want, and the time required.

Therefore, if the bride wants to book beauty services, a test is mandatory and is done one or more days before the wedding. 

The place, date and time are confirmed shortly before the wedding. 

You can also order an additional test, some weeks or months before the wedding.

This additional test does not replace the one shortly before the wedding since your hair length may be different.

It's also a good idea to refresh your and the hairdresser's memory. 

After the test, everything is returned to normal, so that the hairstyle and makeup remains a secret.

Please always bring a photo of the desired hairstyle and makeup to the appointment. 

Please also bring your hairpieces and accessories.

We recommend to bring your own lip gloss so that you can apply the same later during the day., and if you're allergic to some types of makeup, we recommend to bring your own.

Related topics on this site and useful links ;

Bride hair and make up (16.7)

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Welcome dinner

Guests having a drink before the welcome dinner

We're often asked to plan an informal welcome dinner, lunch, or regular dinner, on the day(s) before or after the wedding.

These meals are informal, without reserved seating.

They include water, soft drinks, beer and wine for the duration of the meal.

Unless otherwise specified in the wedding plan, guests need to come by their own means.
The service is only planned by us, but no event coordinator is present.

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What are the tasks and responsibilities of a wedding coördinator?

Wedding coordinators at work during a wedding

On the wedding day, a wedding coordinator is your sole contact person.

He or she ensures that the wedding plan and agreements made with the wedding couple, venue and vendors during the weeks and months of planning with the wedding planner, are followed. 
He makes sure that all goes according to plan, and helps the bride and groom when needed.
He accompanies guests and guides them throughout the day.

The number of wedding coordinators required depends on the number of guests attending your wedding, and on the complexity of the wedding plan.

It's essential to make your guests feel welcome, which is obviously not possible when no one within the organisation speaks their language.
Therefore, unless you can appoint someone in your group to act as a liaison between the wedding coordinator(s) and these guests, a translator is required.

Some, especially beach venues, only have limited or only temporary sanitary facilities. In that case, or if there is less then 1 toilet per 30 guests, a toilet attendant is mandatory. 
Even if not mandatory, for large groups, we recommend a toilet attendant in all venues, so that during the event, the toilets remain clean.

Most venues and event caterers have their own waiters and barmen. 
Still, if you have chosen a private venue or your catering does not include service staff, then we need to order them for you. 

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Bride hair and make up

Hairstylist and makeup artist at work with the bride

On the wedding day, your wedding coordinator arrives together with the hairdresser/makeup artist. 

Because a test has taken place one or more days before, everyone knows what's to do, what to expect, and how long it will take.

Please always bring a photo of the desired hairstyle and makeup to the appointment. 

Please also bring your hairpieces and accessories.

We recommend to bring your own lip gloss so that you can apply the same later during the day., and if you're allergic to some types of makeup, we recommend to bring your own.

The bride manicure service is a French manicure. If you want a different type of service, please consult your wedding planner.

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Guest hair and make up

Hairstylist and makeup artist at work with a guest

If the bride has booked our hairdresser service, then guests can book this service too. 

The service is provided in the accommodation of the bride or in some cases in a salon (on request).
Guests must come to the appointment by their owns means of transport.

Just select the type of service you want, according to your hair type and hairstyle.
Shortly before the wedding, we will confirm the place and time of the appointment.
We'll also advise on how to come to the appointment ( hair washed on that day, wet or dry ).

Please also bring a photo of your desired hairstyle.

Hairpieces, extensions and complicated wedding hairstyles, can be subject to additional costs. 

We also recommend bringing your own lip gloss, so that you can apply the same later during the day.

If you're allergic to some types of makeup, we recommend bringing your own.

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Destination wedding photographer or videographer

Nothing is better than the memories of an unforgettable wedding day., but memories fade with time.

Photos and video are ideal for keeping them alive.

But they also allow you to share your precious moments with friends and colleagues who did not attend the wedding.


Unfortunately, these best moments cannot be repeated, so it's essential that your photographer exactly knows what's going to happen.

Our photographers and videographers know how we work, understand our ceremonies, and the hidden signals we use to guide them.  

That way, they'll be best positioned, with the right camera and lens to make the best shots.

 

From experience, we know that photos and videos made by family or friends, and even by professional photographers with whom we don't work regularly, always lead to disappointment.

 

But each photographer or videographer is an artist, who works according to his style and creativity.

Therefore we want to offer our couples a choice between two different agencies.

Each of them with their own packages, prices and style.

So you can choose the right one for your preference and budget.

PC Photographers

PC Photographers is a studio of which the owner and the chief photographer is a member of the very select European association of professional photographers (F.E.P.). 

They are initially from Italy but have lived and worked in Spain for many years. They speak Italian, English and Spanish.

EM Photographers

EM-photographers is a studio whose owner is a former professor of photography at the University of Elche, Spain. They are younger, but also have a lot of experience. The owner speaks Spanish and English, his wife, who accompanies him, speaks Spanish, English and Dutch. 

 

We have portfolios and some videos of both to help you make the best choice.

On request, we can even give our couples access to one or more galleries and/or videos of former brides and grooms who have given us permission to do so.

 

PHOTOGRAPHY

The number of photos taken by the photographers on the wedding day depends on the chosen package. 

But they always take much more photos taken than the number that you have ordered in advance.

After the wedding, they select the best photo of each shot.

These images are processed, edited and optimised, which sometimes results in a black and white or sepia image.

When done, a gallery with all the best shots and at least 10% more photos than you've ordered is uploaded to a secure server. 

The online gallery which is only accessible with the login and password they provide.

Then, you can select the photos you want, based on the number included in your package or pay a small extra fee to have them all.

Some adjustments, like changing a colour photo to black and white, can still be done, but the reverse requires a full re-editing of the image, which is subject to a surcharge.

 

VIDEOGRAPHY

The number of recordings made by videographers on the wedding day depends on the chosen package.

They always shoot a lot more material than needed to make a video of the ordered duration.

We always recommend choosing a package that includes video throughout the day. 

Because if no recordings are made, they cannot include them later in your video.

A trailer is an 'artistic montage of fragments to give a short impression of an event'.

A ceremony video is ideal for capturing the special moments a photo cannot. The unforgettable moment when the groom sees his bride for the first time. When the couple shares their vows, or say I do.

The readings, the signing of the certificate, and the music during the ceremony.

A wedding day video, on the other hand, is ideal for capturing all the magical moments of the wedding day.

The videographers start when the bride is getting ready.

They continue to make the best recordings throughout the day, until and including the beginning of the dance party.

 

After the wedding, they select the best recordings of each shot.

These images are processed, edited and optimised.

Sometimes the videographer has so much footage that he can make a longer or a second video.

If so, we'll contact the wedding couple to ask if they are interested in an upgrade.

 

Then the videographer edits a video based on the chosen video type and style, using his creativity and artistic freedom. Just like a painter, it is not possible to guide or assist the videographer.


After delivery, up to 2 corrections are included. 

Examples of corrections are replacing one scene by another one of equal duration, or removing a piece of a clip.

 

When done, the video is exported in HD, and once delivered, that ends the work of the videographers.

It is not possible to obtain the 'raw' images or the fragments that are not used in the video.

REGION AND LOCATIONS

If you have chosen a location outside our working area, extra costs will apply. 

EXTERNAL PHOTO- OR VIDEOGRAPHER

External photo or videography is only possible if the person is in compliance with Spanish social security laws.

RIGHTS

We reserve the right to use the photos and videos for promotional purposes, but we never publish images in which people are recognisable unless the couple has given us permission to do so. 

Related topics on this site and useful links ;

Can I bring my own photographer of videographer (14.6)

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Guest meeting point

Guest meeting point

Guest transport

Guest transport

Guest transport

Wedding setting

Wedding setting

Flowers for the setting

Flowers for the setting

Chair decorations

Chair decorations

Themes

Themes

Decorations

Decorations

Signs

Signs

Wedding party flowers

Wedding party flowers

Wedding party flowers

Flower petals

Flower petals

Flower petals

Nanny's

Nanny's

Nanny's

Reception music

Reception music

Reception music

Welcome drink

Welcome drink

Welcome drink

Paper fans

Paper fans

Paper fans

Officiant

Officiant

Officiant

Ceremony seating plan

Ceremony seating plan

Ceremony seating plan

Ceremony seating

Ceremony seating

Ceremony seating

Ceremonial car

Ceremonial car

Ceremonial car

Music for the ceremony

Music for the ceremony

Music for the ceremony

Pre-processional

Pre-processional

Pre-processional

Processional

Processional

Processional

Ceremony

Ceremony

Ceremony

Recessional

Recessional

Recessional

Receiving line

Receiving line

Receiving line

Wedding reception

Wedding reception

Wedding reception

Spanish ham

Spanish ham

Spanish ham

Gifts for the wedding couple

Gifts for the wedding couple

Gifts for the wedding couple

Photoshoot

Photoshoot

Photoshoot

Group photos

Group photos

Group photos

Lighting

Lighting

Lighting

Tables and chairs

Tables and chairs

Tables and chairs

Table distribution

Table distribution

Table distribution

Centerpieces

Centerpieces

Centerpieces

Placeholders

Placeholders

Placeholders

Dinner music

Dinner music

Dinner music

Dinner seating

Dinner seating

Dinner seating

Wedding dinner

Wedding dinner

Wedding dinner

Favors

Favors

Favors

Wishes

Wishes

Wishes

Speeches and acts

Speeches and acts

Speeches and acts

Fireworks

Fireworks

Fireworks

Wedding cake

Wedding cake

Wedding cake

Party music

Party music

Party music

First dances

First dances

First dances

Open bar

Open bar

Open bar

Cocktail bar

Cocktail bar

Cocktail bar

Photocol

Photocol

Photocol

Night snack

Night snack

Night snack

Night shuttle service

Night shuttle service

Night shuttle service

Brunch

Brunch

Brunch

Activity or excursion

Activity or excursion

Activity or excursion

Airport transfer

Airport transfer

Airport transfer