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Can I bring decorations, contract suppliers, or have family or friends participate?

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These are 3 different questions, and we'll answer each of them separately. As your wedding planners, we aim for your perfect dream wedding, which creates great memories for many years to come.

During the weeks and months of planning, we've created a detailed wedding plan and timeline for you, based on your wishes and preferences.
Based on that timeline, we've created detailed instructions and schedules for each venue and vendor.

A good, experienced wedding planner will include 'buffers' in the timeline so that the day is relaxed, allows for spur-of-the-moment variations without continually looking at the time.

CAN I BRING MY OWN DECORATIONS TO THE WEDDING?

In our warehouse, we have a lot of decorations, and they're included in our wedding arrangements, so there really is no need to buy or make your own, but you can if you want.

However, to avoid unnecessary costs or work, it's imperative to talk to us about your ideas and plans at the latest 6 weeks before the wedding, when we close the planning.

Not all decorations are allowed due to safety ( like candles or open fire ), available space, and some venues have restrictions.

There can be practical requirements for the decorations, such as table placeholders. We have special placeholders, which are a favour at the same time, but also show the diet requirements or food intolerances of the guest to the waiter.

Most venues will not allow guests to bring, place and certainly not fix decorations.

So we have to make sure that the required staff is present to these things for you, and at the end of the day, remove them again.

CAN I ASK A FAMILY MEMBER OF FRIEND TO PROVIDE SERVICES ON MY WEDDING DAY?

Yes, you can. Family up to the first degree ( parents and siblings ) can provide any service on your wedding day.

Other guests can read a text, play or sing a song or make some photos.
However, it must be apparent to any outsiders ( like social inspectors ) that these are not professionals, but guests who occasionally stand up and do their thing.

Any other person will be considered by an inspector, a vendor, who must comply with Spanish social security regulations.
Any professional musician, singer or photographer, in any EU member state, can also provide these services in Spain, on your wedding day.
Any other person is required to - before your wedding - register for Spanish social security.

It does not matter if the person is being paid or not, Spanish laws require them to comply with the social regulations.

Because most weddings in Spain are celebrated outdoors, a social inspector can easily watch the ceremony from afar, and they often do.
The Spanish tax authorities have even created a dedicated unit, called "BBC" ; "Bodas, Bautizos y Communiones" ( = weddings,  and christianings and communions ) to perform these inspections.
The fines are very high, and venues and organizers have a shared responsibility.
Therefore, they want to make sure that all participating comply and ask us to provide proof thereof before the wedding.

Last but certainly not least, it's imperative to coördinate everything with your wedding planner.

CAN I CONTRACT MY OWN SUPPLIERS

Years ago, when we worked for a wedding planner agency in the Netherlands, they allowed couples to contract their own vendors.

We've seen, time and time again, that these vendors arrived late, and often wedding couples later said they regretted contracting them.

So, when we established our own wedding planner agency, we decided to very carefully select the venues and vendors we work with. 
They must guarantee good quality, excellent service, flexibility and punctuality.
Our venues and vendors know that we don't tolerate failures, not even once.
So, because we want your wedding to be perfect, we do not allow external vendors. 
It's the only way to avoid delays or disappointments from our wedding couples.

Why is it so essential to avoid delays?

  • Most (townhall) officiants or priest have other matters to attend to after your wedding, so they won't wait endlessly for the ceremony to start.
  • Caterers need to begin preparing your wedding dinner well in advance so that it's ready to serve when you and your guests are seated for dinner. In case of delay, the food is spoiled or must be re-heated, with a significant loss in quality or presentation.
  • Most venues have a closing time which in the case of accumulated delays results in a shortened dance party

Related pages on our site or useful links to other sites :

Example of a destination wedding timeline (page 14-05)
List of services for your wedding in Spain (page 16-01)
I want to talk to a wedding planner (page 23-01)
Read More
Planning your wedding in the Costa Blanca
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